Email Security Tips: 3 ways to secure your email

You are the chief executive of a small business and you have 50 employees, you’re doing well for yourself. But it’s 2019 and you’re learning about criminals sending phishing emails, stealing your passwords, hacking into your Wi-Fi, and you don’t want to be a victim of this.

91 percent of cyberattacks start with a phishing email and 61 percent of all cyberattack victims are small businesses, which costs businesses like yours an average of $2,235,000 to fix. Do you have that money?

 The first step in protecting your small business from cyber attacks is securing your email. And because it only takes one employee to accidentally click a phishing email or scam, the more employees you have, the more likely you’ll be a victim to these attacks in your company.

Don’t share sensitive information over email

Do you share passwords, social security numbers, or credit card numbers over email? Don’t! Email is not encrypted by default, making it easy for anyone to eavesdrop or read your emails. Sometimes it’s really hard to stop yourself or any of the employees in your company from doing so, which is why Microsoft developed Azure Information Protection. This tool notices when an email contains sensitive information such as passwords or credit card numbers and can prevent an email being sent! If you need to share passwords or credit cards with others, use a password vault such as keeper to do so.

What if the CFO accidentally sends your financial statements to one of the employees that wasn’t supposed to receive it and finds out what everyone’s salaries are? It’s not unlikely, as 58 percent of people admit to having sent emails to the wrong person. Worse yet, what if an employee accidentally sends that sensitive document to someone outside of your company? Once again, Microsoft’s Azure Information protection can make it so that employees in your company that don’t have the proper ‘clearing’ or ‘credentials’ cannot open the document, even if they received it. This tool can also be configured to not allow anyone outside of the organization from opening your sensitive documents.

Send encrypted emails

If you are going to share sensitive information, then send it encrypted. Once again, most emails you send don’t contain anything sensitive, but your organization should encrypt documents like SOWs, employment contracts, health information etc… You can easily send encrypted emails using Office 365 email encryption.

Filter out spam, phishing emails, and malicious code

Even as a Cybersecurity Engineer, it can be hard for me to tell the difference between a phishing email and a real one as hackers are getting better at crafting immaculate emails. It’s better to take out the guessing altogether by enabling Microsoft Advanced Threat Protection, which uses AI to detect malicious code and phishing emails and removes them from your inbox, vastly reducing any opportunities for you and your employees of clicking on anything dangerous.

Want more hands on help with securing your email? Book a meeting here for a free consultation.

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